Think about whether the committee will primarily be advising or will actually be implementing solutions. [3] X Research source You also need to be clear about how much authority the committee will have. Of course, the main organization should make this decision, but you should present your opinion before the committee meets. [4] X Research source Work in tandem with the organization or the boss who wants the committee formed to make these decisions.
The old chair should also provide you with documents about the committee, such as what the main policies are, what meetings are scheduled, and what the committee has been doing in the past year. [7] X Research source
With that in mind, you may need to ask members to step down if you feel they are not contributing to the main goal. However, you must do so carefully, especially if you are running a volunteer committee. You need to maintain goodwill with your volunteers.
If you don’t know who would have particular skills in your organization, ask around. You may find recommendations land you many new members.
On the other hand, if you want to establish a more informal setting, you might sit in the middle of the group. It will make you more approachable, though it may cut down a bit on your authority. [11] X Research source
For very formal committees, some people turn to Robert’s Rules of Orders Newly Revised. It provides rules for how committees are run. [13] X Research source You can also establish any rules for any misconduct, include people coming late to the meetings, not being prepared, or taking over a meeting completely. [14] X Research source
You should also have the purpose in writing to help guide your members throughout the time they are on the committee.
As an example, if you have all agreed that no one can talk for more than 10 minutes with the exception of special presentations, when someone is going over, you need to step in. However, instead of saying, “John, you need to be quiet now. You’re way over time. " you could say, “Thanks, John, for that valuable information. I know you have more to say, but maybe you can put it in a short email to all our committee members so we can be sure to cover all the items on our agenda today. "
Hand the agenda out a day or two before the meeting so members can be prepared. Make sure each person knows what they are responsible for on the agenda beforehand.
