How to Share Your Screen on Microsoft Teams
Microsoft Teams screen sharing makes it easy to give a presentation to a distributed audience and to share a quick example to make a point. Here’s what you need to do:
Join the Teams call or meeting. You can have your video turned if you want, but that’s not required to share your screen. To share your screen, start by clicking the sharing icon (a box with an arrow in it near the Leave button). Unlike in its competitors like WebEx and Zoom, Teams doesn’t require you to have presenter rights or to have “the ball. " Anyone can screen share in Teams. A sharing menu pops up at the bottom of the Teams window showing every window you have open. Click your screen to share it (it’s usually in the first position in the menu). You’ll know you’re sharing your screen when a red outline shows up on your screen and the Teams window is minimized into the bottom corner of your screen (neither the outline nor the Teams window appears in screenshots).
How to Share Just One Window or Program on Microsoft Teams
Since sharing your entire screen in Teams can sometimes lead to embarrassing overshares, it’s often better to share one window or program. Here’s what to do:
Follow steps 1-2 from the last section. When the sharing menu appears, click only the window you want to present (the PowerPoint presentation you’re giving, for example). The red outline appears around the window you’ve selected to share. Even if you switch to other windows or programs, as long as you’re sharing just the one window, that’s all everyone else on the call will see. This drastically reduces the chances of sharing something you didn’t mean to.
How to Stop Sharing Your Screen on Microsoft Teams
Done with your presentation and ready to stop screen sharing in Microsoft Teams? It’s effortless. Just find the minimized Teams window at the bottom corner of your screen. In it, the sharing icon has changed slightly: it’s now a box with an X in it. Click the X to stop sharing your screen.
